November 2 – December 20, 2019
Francis Marion University Place
142 North Dargan Street
Florence, SC  29506

Nationwide Annual Exhibition Eligibility & Entry Procedures

  • 2019 Exhibit held November 2–December 20 in Florence, S.C.
  • All paid members may enter one JPEG at no cost.
  • An additional JPEG may be entered for $20.
  • All non-members can enter for a $50 fee.
  • SCWS accepts online entries only.
  • Students may join for $20. Any student entering must present proof (i.e. school ID).
  • All persons entering must adhere to the eligibility statement below.
  • SCWS encourages you not to frame your painting until it has been accepted into the show. See framing requirements for this year’s show below.
  • Set up or log onto an existing CaFE profile. Upload artwork as a digital file and enter the call.
  • You will receive a confirmation email that your entry has been successfully processed. You may also check the CaFE website to make sure your submission is complete and has been received. After entry has been submitted and confirmed, information cannot be changed. This includes the price, title, and size of the entry.

Eligibility & Deadline

Submit online by August 4, 2019. You have until midnight EST.
No entries will be accepted after the deadline. Entires will be sent to the Juror on August 5, 2019. Selected artists will be notified on August 16, 2019.

Eligibility Statement (for both student and regular members)

Students who wish to join the Society in the student category must provide a photocopy of an OFFICIAL school identification, and pay a fee of $20, which is considered a full membership fee for one year. Should a student wish to be considered for the Traveling Show (or prize winner), the student must join as a regular member at the rate of $45.

Student entries must be original from concept to completion, executed EXCLUSIVELY by the student (not under the supervision of an instructor). 

Entry requirements: All entries (for members, non-members and students) must be executed in watermedia, such as watercolor, acrylic, gauche, etc. Collage is acceptable, however, the painting must be primarily composed of a painted surface.  (NO oils or water soluble oils accepted). Work may be produced on any surface that will allow framing (required) unless work is created on a canvas with finished edges (or gallery wrapped). Entries must have been completed in the last three years and not previously exhibited in a SCWS show.



Size, Mats, Glazing Requirements

Upon selection, the painting must be presented, wired and ready for hanging, in the designated frame (details below). Mats (if used) must be white, off-white, or pale grey. Maximum size is 48” in either direction, including the frame for paintings that are under Plexiglas/acrylic. Maximum depth (with frame) is 2 and 3/4”, and maximum weight is 25 lbs.

Plexiglas/acrylic glazing if used (glass is not permitted) needs to be 1/8” thick and must be used for all pieces on paper or paperlike products. Canvas pieces do not have to be under Plexiglas/acrylic; however, they cannot be larger than 48” x 48”, including the frame. Gallery wrapped (finished edge, or creative edge) canvas does NOT need to be framed, but you may choose to frame. Gallery wrapped canvas must be finished on edges and professionally stretched. No larger than 48×48 with a maximum depth of 2½ inches.


Accepted paintings must use the following frame: Depending upon the painting size, a maximum 2 and 3/4” width flat-face “museum style wood frame.” If you are selected for the show, the museum has requested the frame be any color in a natural wood tone (dark, light, etc., such as maple, cherry, oak, mahogany, etc.), that will also be acceptable. However, NO BLACK, WHITE (EVEN WOODEN) OR METAL FRAMES WILL BE ACCEPTED. 

Jury Process

Entries will be juried from digital images (JPEG uploaded to CaFe). The  image resolution must be at 300 dpi for optimal viewing and reproduction. 

Before submitting an image to enter, please review the SCWS photography tips.

About the Juror

Ryan Fox is a watercolor artist, focusing on landscapes and architecture from around the world. Ryan Fox is a signature member of the American Watercolor Society as well as five state & regional societies — Georgia, Illinois, Northeast, Pennsylvania, Missouri, and North Carolina (GWS, IWS, NEWS, PWS, MOWS, WSNC). Ryan has won awards in The American Watercolor Society (AWS), Adirondacks National Exhibition of American Watercolors, Missouri Watercolor Society, Georgia Watercolor Society (GWS), and Watercolor Society of North Carolina juried shows. His work has been featured in Watercolor Artist, Art of Watercolour, and Splash 15, 16, 19 and 20 hardcover books published by F+W Media. His instructional DVDs are marketed by Creative Catalyst Productions. You can view his work online at:

Jury Notifications

All artists will receive notification via email whether or not they are in the show. Once notified, SCWS will provide further instructions including drop off and shipping information and re-iterate framing guidelines. 

Artist Responsibility

Artists may not substitute another work for an accepted work, nor withdraw the work once it has been accepted or remove it during the exhibition. Artists who do not submit their selected entry for the exhibition will not be allowed to enter another SCWS exhibition for three years. While the juror has the final responsibility to select the exhibition and awards, the exhibition committee reserves the right to reject any work deemed inappropriate. By submitting a painting to this exhibition, the artist accepts all conditions as set forth in this prospectus. If a painting sells, the artist understands that there is a 30% commission. The artist gives SCWS permission to photograph and video tape their entry and use it for educational or promotional purposes.

Traveling Show

If your painting is chosen as one of 30 award winners, you CAN CHOOSE to be part of our traveling show, which is coordinated every year by the SC State Museum. This means that if you choose to participate your painting will more than likely be traveling the state for a year. The SC State Museum tries its best to fulfill a year-long schedule by coordinating the traveling show at various locations throughout the state. It will be a different venue every month, however, some months cannot be fulfilled for various reasons and the show will be stored that month at the SC State Museum. This happens rarely, though it does happen. Please understand that if you enter the show and are chosen as an award winner, it may be a full year before you can pick up your painting. In that time, your painting is getting more exposure throughout the state. We will do our best to coordinate a pickup time after the traveling show is over that is convenient for artists. Also, if your picture is sold during the show it will need to remain in the show until the completion of the show.

Return of Artists’ Work

We will do our best to coordinate a pickup time at the gallery after the traveling show is over that is convenient for artists. Alternatively, artists may include a pre-paid return shipping label when shipping or dropping off their works at the beginning of the Annual Exhibition.